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TechTips Vol VII Software Gqueues | Russ Greenwald

TechTips Vol VII Software Gqueues

Task Management and Google Integration has reached new levels of awesome in Gqueues. It is easily my application of the month.

Gqueues is simply a task manager, but simplicity in use is complex in attainment. Web Based, feature rich, and full integration with my gmail account and calendar.

Much like the last task management software I outlined, doit.im, Gqueues should be utilized and implemented the same way.

Steps to Use it

  • Intake – In the inbox of Gqueues intake ALL your to do’s, literally ALL of them. Don’t organize them yet, just intake.. You can even give your task a note, website link, or any other details necessary to accomplish them.
  • Organize – There are two concurrent ways to organize tasks with Gqueues. Queues or categories.
  • Queues have finite start and end dates, with multiple tasks associated in order to accomplish them. Sometimes the tasks are sequential, sometimes not.
  • Categories are reserved for tasks associated with recurring themes (contexts). More than one tag can be assigned to a task.
  • Summary – You can create a project and assign tasks and assign one or more categories per task.
  • i.e. – Christmas Gifts is a Queue. Online, mall, brother, mother, best friend, Amazon.com, itunes, etc. are all categories or contexts. Some of the tasks are “Buy gift card”, “Small Sweater”, “Music”, etc.
  • Once all your tasks are noted, queues and categories created and assigned, now it’s time to associate a date.
  • Date is the day the task needs to be accomplished.
  • The last and final step is “Rinse, Lather, Repeat”. Once a day, once a week, once a month, review your tasks, assign, re-organize, and stay on target. At least use this system daily to see what you need to get done, do it, and check it off, or re-assign it if it didn’t get done (for whatever reason).

Keys to Success

  • Be realistic with your due dates so you can accomplish the task when you want, it’s rewarding. Getting in the habit of constantly re-assigning tasks is detrimental to the system.
  • Use just one system and do not over analyze it.
  • Email is not a system.. Emails that contain tasks should be recorded in this system and archived or deleted.

One of my favorite features of Gqueues is the “Create Gqueues task Bookmarklet” . Using this feature with Google Mail is a perfect marriage. If I have an email I want to turn into a task I use the Bookmarklet feature and it can be done in one click, poof no more email and now a qualified task.

Gqueues also has a Google Calendar Gadget that inserts a task list next to your Google Calendar.

I’ve since fully switched from doit.im and I could be none the wiser.


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